The first few PTA meetings of the year always have a big turnout, with new families wanting to know what’s happening and returning families wanting to see what the PTA has planned for the year. But now that the first few months of school are behind you, chances are attendance at your PTA meetings has dropped off a bit from the start of the year. Here are eight ways to perk up your PTA meetings and attendance.
- Respect their time. With families having busy lives, it can be tough to get the family fed, run off to a PTA meeting, and be back in time to help with homework and tuck the kids in bed. Limiting your PTA meeting to an hour means that parents know when they’ll be back home.
- Send reminders and share information. Use MemberHub to send reminders of your PTA meetings and events. Be sure to use the files section to post your agenda, meeting minutes, and any relevant items that will be discussed at the meeting so people can come prepared. After the meeting, share what happened.
- Break the ice. One of the more common complaints about PTAs are that they are a clique or there is an in-group that runs everything. Start your meeting with an icebreaker (see these from Minnesota PTA) to help everyone get to know more about each other, use nametags, and have people answer a silly personal question (e.g., least favorite food or favorite holiday movie) when doing introductions. Consider creating a welcome packet for your new families.
- Include the kids. Parents show up when their child is performing. Consider working with teachers to have kids highlight something they are doing in class—performing a song, displaying art they’ve created, or math games they’re playing to learn concepts.
- Feed them. Getting the family fed and then getting to a PTA meeting can be a challenge. Make that challenge a little easier by providing dinner with your PTA meeting, something simple like pizza or a potluck dinner. Use some of that eating time to give people a chance to mingle and meet.
- Get rid of barriers. Consider switching from a head table with the officers to a circle or everyone around one “big table” by pushing several together. If a significant portion of your families speak a different language at home, consider bringing in an interpreter and translating your materials into that language.
- Reward them. Consider creating a loyalty program for your PTA meetings. Each time someone attends a meeting they get an entry for a drawing, either at that PTA meeting or after several PTA meetings. The rewards don’t have to be expensive. Things like four front row seats and a reserved parking space for a holiday concert, tickets for games at a school carnival, or a small gift card for coffee or school supplies can all work.
- Go live. Use Skype, Facebook Live, or some other platform to share your PTA meeting live for those unable to attend in person.